OL2000: Reminder and Private Symbols Show as Boxes

SYMPTOMS
When viewing an appointment or meeting in the Calendar folder, the reminder, private, and recurrence symbols may show as boxes or strange symbols.

CAUSE
A missing or corrupted MS Outlook font can cause this problem.

RESOLUTION
Reinstall the MS Outlook font.

MORE INFORMATION
To reinstall the MS Outlook font, follow these steps:
1. Search for and rename the file, outlook.ttf.
2. Run Setup to reinstall the MS Outlook font.

The File Xxxx.pst Could Not Be Found' Outlook Error

While attempting to start MS Outlook, the following error message may shock you:

‘The file xxxx.pst could not be found”

The xxxx.pst is referring to the database which is responsible for holding all the e-mail messages and other objects in Outlook, sent and received. In this case Outlook is unable to open the file. You can solve that problem using this solution and also use Remote Outlook Support.

Explanation

For this behavior of Outlook, there could be two reasons:

• The corruption of the PST file

• The PST is located on the network server which is currently unavailable

Solution

The PST is not safe to be used on network, but still if it has been used then this is possible that the machine, where it is residing, is turned off or probably disconnected. You may contact your system administrator to know the actual cause and may help you to move the file to your system so that local access, for which it has been designed, can be welcomed.

But if the file is already stored locally and the mentioned error message is bothering you then this is the awful condition as this is the case of PST corruption. The PST holds all your e-mail messages, contacts, tasks and other Outlook objects which need PST repair.

The inbuilt utility, Inbox Repair Tool, can be used in this case, which is a problem solver of few of the PST corruption complications. But unfortunately the biggies of the PST corruption issues, which occur due to external reasons, can’t be undergone PST recovery from this tool. So what to do next?

Well, the ultimate solution to repair Outlook PST is PST repair software which can fix all the PST corruption issues. These software are designed so as to apply the effective scanning algorithms and to be capable of having PST recovery for all the Outlook objects.

Stellar Phoenix Outlook PST Repair software does the tremendous job to repair Outlook PST. This software repairs and restores all the Outlook objects with the influential scanning algorithms and is usable with Outlook 98, 2000, 2002, 2003 and 2007.

This PST recovery software offers the intuitive user interface to the users and doesn’t make any alteration to the contents of corrupted PST. The software performs very well the job of PST repair in all the corruption instances. Valuable for repairing password protected and encrypted files as well, this PST recovery software is the ultimate tool.

View your Web-based e-mail account from within Outlook

Hi, I am continuing my experience with Outlook web based email account. It provides Outlook Support for web services within Outlook and facilitates Outlook Web Services. Would you like a quick way to see your Hotmail® or other Web-based e-mail messages from within Outlook 2000? While Outlook doesn't offer a direct means of connecting to Web-based e-mail accounts (you can't save or move Web-based e-mail messages, for example) it does provide you with an easy way to read and reply to these messages by using a folder home page (a Web page assigned to a specific Outlook folder).

First, create a folder, giving it the name of the Web based e-mail service. Then assign the e-mail service's Web site to be the home page of that folder. You can then view the Web page in the folder to read and reply to messages. Note that while this works for any Web-based e-mail account, the procedure below uses Hotmail as an example. To view a different Web-based e-mail account, in step 3 of the first procedure, type the name of the e-mail service, and in step 2 of the second procedure, type its URL.

Create a Web-based e-mail folder

1. On the File menu, point to New, and then click Folder.
2. In the Name box, type Hotmail.
3. In the Folder contains box, click Mail items.
4. In the Select where to place the folder list, click the location for the folder.

Assign the Web site as the home page of the folder

If the Folder List isn't visible, on the View menu, click Folder List.

1. In the Folder List, right-click the Hotmail folder, and then click Properties on the shortcut menu.
2. On the Home Page tab, in the Address box, type http://www.hotmail.com.
3. Select the Show home page by default for this folder check box, and then click OK.

Now when you click the Hotmail folder in your Folder List you'll see the logon screen for Hotmail.

Tip You can add a shortcut to the Web-based e-mail account folder on the Outlook Bar by right-clicking the folder and then clicking Add to Outlook Bar on the shortcut menu.

Caution If you're reading Web-based e-mail and switch to another Outlook folder, when you return to the folder for the Web-based e-mail account, you'll need to log on to the service again.

View your Web-based e-mail account from within Outlook

Would you like a quick way to see your Hotmail® or other Web-based e-mail messages from within Outlook 2000? While Outlook doesn't offer a direct means of connecting to Web-based e-mail accounts and email Support (you can't save or move Web-based e-mail messages, for example) it does provide you with an easy way to read and reply to these messages by using a folder home page (a Web page assigned to a specific Outlook folder).
First, create a folder, giving it the name of the Web based e-mail service. Then assign the e-mail service's Web site to be the home page of that folder. You can then view the Web page in the folder to read and reply to messages. Note that while this works for any Web-based e-mail account, the procedure below uses Hotmail as an example. To view a different Web-based e-mail account, in step 3 of the first procedure, type the name of the e-mail service, and in step 2 of the second procedure, type its URL.
Create a Web-based e-mail folder
1. On the File menu, point to New, and then click Folder.
2. In the Name box, type Hotmail.
3. In the Folder contains box, click Mail items.
4. In the Select where to place the folder list, click the location for the folder
Assign the Web site as the home page of the folder
If the Folder List isn't visible, on the View menu, click Folder List.
1. In the Folder List, right-click the Hotmail folder, and then click Properties on the shortcut menu.
2. On the Home Page tab, in the Address box, type http://www.hotmail.com.
3. Select the Show home page by default for this folder check box, and then click OK.
Now when you click the Hotmail folder in your Folder List you'll see the logon screen for Hotmail.
Tip You can add a shortcut to the Web-based e-mail account folder on the Outlook Bar by right-clicking the folder and then clicking Add to Outlook Bar on the shortcut menu.
Caution If you're reading Web-based e-mail and switch to another Outlook folder, when you return to the folder for the Web-based e-mail account, you'll need to log on to the service again.

Turn an Outlook item into another type of item

You can also view an animated version of this procedure, Animation. I am discussing how to turn an Outlook item into another type. You can get outlook support through this post. I hope it is useful for the outlook users.
Has this happened to you? You've had a lengthy e-mail conversation and now you realize a face-to-face meeting is necessary. Instead of creating a new meeting request and then copying and pasting text from the e-mail message, you can use the Outlook AutoCreate feature to quickly create a meeting request and capture all the information in your e-mail thread. And best of all, AutoCreate lets you convert any item into an item of another type, such as a contact into a task or a note into an appointment.
Turn an Outlook item into another type of item
1. Drag the message onto the Calendar icon on the Outlook Bar.
2. Enter the location for the meeting, and then make any changes and select any additional options you want on the Appointment tab. (Relevant information from the message has already been added to fields in the new meeting request. The entire message appears in the meeting text box.)
3. On the Actions menu, click Invite Attendees.
4. Enter a name or names in the to box.
5. Click Send.
That's it. You've turned an e-mail message into a meeting. Now that you know how easy it is to use AutoCreate, see what other kinds of items you can create from existing items.
Note If you prefer menu commands, you can select the item and then click Copy to Folder on the Edit menu to create a new item.

Microsoft Outlook 2000 Web Feature

Managing Communications on Your Intranet
Microsoft Outlook 2000 provides the following ways to manage information from the Internet or your intranet. It provides best Outlook Support to Handle Email services on outlook. Users can use the Contacts folder to do the following:
• Keep track of contacts’ Web sites.
• Open the Web history folder from within Outlook 2000.
• Share a catalog of Web sites in a public folder.
Browse Web pages in Outlook
In Outlook 2000, you can select a Web page from the Favorites menu or use the Web toolbar to enter a URL and display a Web page in Outlook. Or you can send the Web page that you are currently viewing in Outlook as the body of an e-mail message by clicking Send Web Page by E-Mail on the Actions menu
System Policy Tip If you do not want your users browsing the Web from Outlook 2000, you can disable commands on the Web toolbar by using a system policy. In the System Policy Editor, disable the commands in the Microsoft Outlook 2000\ Disable items in user interface\Predefined category that you do not want available to your users. For more information, see Using the System Policy Editor.
Create home pages for folders
Because you can view Web pages in Outlook 2000, it is easy to create a home page for a public folder. A folder home page can be used to provide the following:
• Information about the purpose and use of a public folder.
• A primary or secondary customizable view of the folder contents.
To add a folder home page in Outlook 2000
1. In the Outlook Folder list, right-click the folder, and then click Properties.
2. In the Properties dialog box, click the Home Page tab.
3. Select all the options that you want to set up the home page.
System Policy Tip You can specify folder home pages for your users by setting a system policy. You can also disable folder home pages through a system policy. In the System Policy Editor, set the policies in the Microsoft Outlook 2000\Miscellaneous\Folder Home Pages for Outlook special folders category to specify folder home pages options for your users. For more information, see Using the System Policy Editor.

To save a vCard file to a convenient location

Business cards are a great way to share information about yourself and your company when you want to network with others-potential clients, employees, employers, businesses whose services you want to use, friends, and so on. However, relying on printed business cards alone can be risky: You and the people you give them to can lose them, misplace them, or run out just when encountering a valuable contact. A handy solution is electronic business cards, called vCards (virtual business cards), which you can send in e-mail using Outlook.

Think how much handier it'll be for recipients when your business card is stored on their computers. No more digging through briefcases or wallets for a little piece of paper! And think how much easier it'll be for them to share your information with others when they can send your electronic business card to anyone they exchange e-mail with Outlook Support.

Before you can send a vCard, you must enter in Contacts the information for the person whose business card you're going to send. This includes adding an entry for yourself if you're going to send your own business card.

Follow the steps to save a vCard file…

1. Click Contacts, and then select the contact you want to open.
2. On the File menu, point to Open, and then click Selected Items.
3. In the contact, on the File menu, click Export to vCard. Specify the location where you want to save the file, and then click Save. When you want to insert the file in an item that you have opened, on the Insert menu in the item, click File, and then select the .vcf file.

When you receive a vCard file from someone else, you can transfer the information to Contacts to automatically create a contact for that person. Once the information is in Contacts, you can forward it at any time as a vCard.

Add e-mail addresses and subject lines

1. In the Customize dialog box, in the Categories list, click File.

2. In the Commands list, click Mail Message and drag it to the custom menu button that you added to the toolbar. When you rest the pointer over the custom button, a gray box appears. Drop the Mail Message command onto the gray box. If you are adding a subsequent command, no gray box will appear. Drop the command onto the most recent command you added.

If you want to use a different icon, choose the command from the Commands list that has the icon you want. For example, if you add a distribution list, you can use the Distribution List command to get the distribution list icon.

3. On the toolbar, right-click the Mail Message command, and in the Name box on the shortcut menu, type a name for the person, distribution list, or alias you're assigning to the command.

4. Then, on the shortcut menu, point to Assign Hyperlink, and then click Open.

5. Under Link to, click E-mail Address.

6. In the E-mail address box, enter the e-mail address of the person, distribution list, or alias you want to assign to the command. If you want this automatically addressed message to also have a standard subject line, such as Status Report, type it in the Subject box.

Repeat these steps for each person, group, or standard subject line you want to add to the button. I also want to share my experience with Microsoft Outlook Help, Tips and Trick and Computer Help

How to install Help for Outlook Forms

Outlook 2000 Help contains very limited information about Outlook forms, the object model, and other programming areas. Before designing Outlook forms, install Outlook Object Library Help.

1. In any Outlook form, such as an e-mail message, on the Tools menu, point to Forms, and then click Design This Form.
2. On the Form menu, click View Code.
3. In the Script Editor, on the Help menu, click Microsoft Outlook Object Library Help.

You cannot access the Outlook Object Library Help topics from the Microsoft Office Assistant and Computer Support. Instead, click the Answer Wizard tab and type a question to find the topic you need, or use the Table of Contents on the Contents tab.

Create a message using stationery

1. Click Inbox.
2. Do one of the following:
• If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.
  If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
• If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.

You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.

If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.

If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.

The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.

Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.

1. Click Inbox.
2. Do one of the following:
• If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.
  If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
• If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.

You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.

If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.

If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.

The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.

Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.

source office.microsoft.com