Manage files and folders

Each type of information in Outlook is stored in a separate folder. E-mail is stored in the Inbox folder; contacts are stored in the Contacts folder, and so on. Some Outlook folders and their shortcuts are already created for you on the Outlook Bar. You can add new folders and shortcuts as you need them, and you can work directly with the folder hierarchy by displaying the Folder List.

In addition to Outlook folders, you can use Outlook to work with other files on your computer's hard disk or on a network server. You can quickly open, copy, move, print, or delete files, and you can create shortcuts to your files. You can also connect to or disconnect from a network server.

Here are some of the features that help you manage files and folders in Outlook:

· Import and Export Wizard Import and export Microsoft Excel, Microsoft Access, and other file formats so that you can leverage existing information.

· Microsoft Word as an e-mail editor Use Word as the text editor for e-mail messages to take advantage of the formatting and other features it offers.

· Document properties Find, sort, group, and display a subset of Microsoft Office files based on their properties.

· Mail merge with Word Begin mail merges and bulk mailings of e-mail messages or of faxes.

· Document Explorer Find Office files.

· Drag-and-drop editing Copy information directly from Outlook items to other Office files, and vice versa.

· Find files Search for Office files based on search criteria you specify. You can sort, group, and filter the search results, and open the files to view details.

· Letter Wizard in Word If you use Word as your e-mail editor, prepare a new letter to any person in the Outlook Contacts folder.

· Office files as Outlook forms Use Office files as custom forms.