Access the Internet through Outlook

Use Microsoft Outlook to send and receive Internet mail, view Web pages, and participate in Internet newsgroups.

Here are some of the Internet features you can use:

View Web pages in Outlook You can view frequently used Web pages in the Outlook window by adding shortcuts to those pages to the Outlook Bar. You can also go to sites from your Favorites menu.

Web page addresses for contacts Store a Web page address for each contact so that you can quickly go to the contact's home page.

Hyperlinks in e-mail messages Type or copy a hyperlink address into the text box of a message, and Outlook automatically makes the text into a link. The recipient can click the link to go directly to a Web page or file server.

iCalendar: Internet free/busy and meeting requests Use this Internet standard to share Calendar free/busy information over the Internet, and to send and receive meeting requests and responses over the Internet.

Outlook Express newsreader Open the Outlook Express newsreader, which is part of Microsoft Internet Explorer, from Outlook and subscribe to your favorite newsgroups.

S/MIME: Internet e-mail security Send and receive signed and encrypted Internet e-mail messages.

vCard: Internet contacts format Use this Internet standard to send and receive contact information as Internet vCards.

Folder home page Associate a Web page with any personal or Microsoft Exchange Server folder.

I want to share my experience Microsoft Outlook Technical Support and Computer Support Assistance .

How to install Help for Outlook Forms

Outlook 2000 Help contains very limited information about Outlook forms, the object model, and other programming areas. Before designing Outlook forms, install Outlook Object Library Help.

1. In any Outlook form, such as an e-mail message, on the Tools menu, point to Forms, and then click Design This Form.
2. On the Form menu, click View Code.
3. In the Script Editor, on the Help menu, click Microsoft Outlook Object Library Help.

You cannot access the Outlook Object Library Help topics from the Microsoft Office Assistant and Computer Support. Instead, click the Answer Wizard tab and type a question to find the topic you need, or use the Table of Contents on the Contents tab.

Problems using handheld devices with Outlook?

Handheld and palm-size devices are becoming increasingly popular because they enable you to read and compose e-mail, schedule appointments, track contacts, and much more while you're on the road or away from your desktop computer. The most common problems users experience with handheld and palm-size devices and Microsoft Outlook 2000 are related to the synchronization process. Synchronization transfers information you record in the handheld or palm-size device to your desktop PC and information from your desktop PC to the device through synchronization software.

Synchronization software varies among users. You might be using the software provided with your device, or third-party software. The combination of synchronization software, device, and its operating system affects how you resolve synchronization problems. Consequently, if you have problems with information you've synchronized, first consult the documentation or support resources for your synchronization software. If you determine the problem isn't with that software, search the Microsoft Help and Computer Support Web site for information on specific types of handheld or palm-size devices or for information on specific types of synchronization software.

Empty the Deleted Items folder automatically

If you don't need to review items before they're deleted from the Deleted Items folder, save yourself some time and disk space by making Outlook 98 or 2000 delete the items for you automatically!

Set the Deleted Items folder to be emptied automatically

1. On the Tools menu, click Options, and then click the other tab.
2. Select the Empty the Deleted Items folder upon exiting check box.

Now, whenever you quit Outlook, it will automatically empty the Deleted Items folder. If you don't want Outlook performing this operation without giving you the opportunity to change your mind, Outlook can first confirm with you that it's okay to delete the folder's contents.

Display a confirmation before deleting items

1. On the Tools menu, click Options, and then click the other tab.
2. Click Advanced Options, and then select the Warn before permanently deleting items check box.

Now, whenever you quit Outlook, it will ask whether you want to delete all the items in the Deleted Items folder. You can either decline so you can review the items, or click OK and have Outlook do the work for you!

Note If you use Outlook with Microsoft Exchange Server, you might still be able to recover items after they're deleted. For more information, ask the Office Assistant how to recover deleted items.

Set personal reminders in Outlook

Have you ever wanted to set an Microsoft Outlook reminder for something — say, to buy groceries on your way home from work — but didn't want to make it an appointment because you didn't want the time to appear to others as busy on your calendar? There are two ways you can do this.

The first way is to create an event. An event is usually an activity that lasts 24 hours or longer, such as a trade show or a seminar. Events appear in banners at the top of your calendar.

The second way is to create an appointment of zero time duration. Appointments always appear on your own calendar and usually appear as busy time when others view your calendar. However, since this appointment has no duration, it will not be seen when others view your calendar.

Set a personal reminder using an event or an appointment with no time duration

1. On the File menu, point to New, and then click Appointment.
2. In the Subject box, type your reminder text.
3. Do one of the following:
   To create an event, select the All day event check box.
   To create an appointment with zero time duration, select the time you want the appointment to start, and then change the end time to be the same as the start time.
4. Select the Reminder check box, and then enter the amount of time before the appointment when you want the reminder to occur.
5. Click Save and Close.

Note In Calendar, you can quickly create any new calendar item by selecting a block of time, right-clicking, and then clicking New calendar item on the shortcut menu.

Turn text into a hyperlink in an HTML message

1. With the HTML message open, type into the body of the message the descriptive text that you want your reader to click on.
2. Select the text, and then on the Insert menu, click Hyperlink.
3. In the Type list, click the appropriate protocol for the URL you are linking to. (The protocol is the part of the address that goes before the colon and that specifies the access scheme, such as http in the address http://www.microsoft.com.)
4. In the URL box, type the URL.
The hyperlink is not live until you send the message. When the recipient opens the message and moves the insertion point over the link, it changes to a pointing finger so that they can click and go to the destination. For the hyperlink to work, though, the recipient must have an Internet browser, such as Microsoft Internet Explorer, that supports the protocol used in the hyperlink.
Besides creating hyperlinks with friendly names, the HTML message format also enables you to enhance messages using special designs, formatted text, or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.
Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read Choose the best Outlook message format for a recipient.

How to Access the Internet

Use Outlook to send and receive Internet mail, view Web pages, and participate in Internet newsgroups.

Here are some of the Internet features you can use:

View Web pages in Outlook You can view frequently used Web pages in the Outlook window by adding shortcuts to those pages to the Outlook Bar. You can also go to sites from your Favorites menu.

Web page addresses for contacts Store a Web page address for each contact so that you can quickly go to the contact's home page.

Hyperlinks in e-mail messages Type or copy a hyperlink address into the text box of a message, and Outlook automatically makes the text into a link. The recipient can click the link to go directly to a Web page or file server.

iCalendar: Internet free/busy and meeting requests Use this Internet standard to share Calendar free/busy information over the Internet, and to send and receive meeting requests and responses over the Internet.

Outlook Express newsreader Open the Outlook Express newsreader, which is part of Microsoft Internet Explorer, from Outlook and subscribe to your favorite newsgroups.

S/MIME: Internet e-mail security Send and receive signed and encrypted Internet e-mail messages.

vCard: Internet contacts format Use this Internet standard to send and receive contact information as Internet vCards.

Folder home page Associate a Web page with any personal or Microsoft Exchange Server folder.

source office.microsoft.com

Create a message using stationery

1. Click Inbox.
2. Do one of the following:
• If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.
  If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
• If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.

You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.

If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.

If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.

The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.

Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.

1. Click Inbox.
2. Do one of the following:
• If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.
  If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
• If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.

You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.

If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.

If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.

The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.

Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.

source office.microsoft.com