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Thursday, June 25, 2009

Set personal reminders in Outlook

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Somebody you ever wanted to set an Looking reminder for something - say, to buy groceries on your way lodging from wreak - but didn't poorness to pretend it an decision because you didn't essential the moment to materialize to others as toiling on your calendar? There are two ways you can do this.

The original way is to create an circumstance. An event is commonly an process that lasts 24 hours or yearner, much as a class feigning or a seminar. Events seem in banners at the top of your calendar.

The merchandise way is to create an decision of adjust instant duration. Appointments ever seem on your own calendar and usually appear as busy clip when others look your calendar. However, since this engagement has no time, it gift not be seen when others see your calendar.

Formerly you find where you essential your reminder to be displayed - at the top of your calendar (an event) or in the calendar (an determination with correct time length) - uprise the steps below to create a individualized reminder.
Set a individualized reminder using an event or an someone with no measure length

1. On the File menu, point to New, and then click Appointment.
2. In the Subject box, type your reminder text.
3. Do one of the following:
To create an event, select the All day event check box.
To create an appointment with zero time duration, select the time you want the appointment to start, and then change the end time to be the same as the start time.
4. Select the Reminder check box, and then enter the amount of time before the appointment when you want the reminder to occur.
5.Click Save and Close.

Thursday, June 18, 2009

How to copy Outlook Calendar items from one folder to another

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In Microsoft Office Outlook 2007, Outlook 2003, Outlook 2002, and Outlook 2000, you cannot copy all the items in a Calendar folder when you right-click the folder, you click Copy Calendar, and then you paste in another top-level folder. Instead, this method creates a new subfolder under the destination folder.

To copy all of the items from a Calendar folder to another folder, you must select each item and then copy and paste it to the target folder.

To copy all the Calendar items to another folder, you must first display all the items in a tabular view.

To display the items in the folder in a tablular view, use one of the following methods:

* Temporarily clear the filter from an existing tabular view.
* Define a new permanent, tabular view of all calendar items.

Clearing the filter from an existing view

To clear the filter from an existing tabular view, follow these steps:

1. Click to select the Outlook Calendar folder.
2. On the View menu, point to Current View, and then click to select one of the tabular views such as Events or By Category.
3. On the View menu, point to Current View, and then click Customize Current View.
4. In the View Summary dialog box, click Filter, click Clear All, and then click OK twice.

Defining a new tabular view
To define a new permanent, tabular view, follow these steps:

1. Click to select the Calendar folder.
2. On the View menu, point to Current View, click Define Views, and then click New.
3. Type a name for the new view, click to select Table, and then click OK.
4. In View Summary, click Sort.
5. In the Sort items by list, click to select Start and Ascending.
6. In the Then By list, click to select (none), and then click OK.
7. Click OK, and then click Apply View.

Either one of the previous procedures will display a list of all Calendar items.

After all items are displayed, follow these steps:

1. On the Edit menu, click Select All.
2. On the Edit menu, click Copy.
3. Click to select the destination folder.
4. On the Edit menu, click Paste.

This process inserts a copy of all the Calendar items into the destination folder.

Tuesday, June 2, 2009

How to make a backup copy of a personal folders (.pst) file

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This article describes how to automatically back up your personal folders (.pst) file in Microsoft Outlook 2002 and Microsoft Office Outlook 2003. If you are not using Outlook together with Microsoft Exchange Server, Outlook stores all its data in a .pst file. If you want to back up or export a particular folder, such as the Contacts folder or the Calendar folder, follow the steps :-

To back up the whole .pst file, follow these steps:

1. Close any mail-related programs such as Outlook, Exchange, or Microsoft Windows Messaging.
2. Click Start, point to Settings, and then click Control Panel.
3. Double-click Mail and Fax or Mail.
4. Click the Personal Folders service you want to back up. By default, this service is called Personal Folders. However, services may be renamed. If a service is renamed, you can determine the type of the service. To do this, click the service in the list of services, and then click Properties. In the dialog box that appears, the title bar displays Personal Folders if the service is a Personal Folders service. After you read the title bar of the dialog box, click Cancel. Use this method to determine the type of any service with which you are unfamiliar.

5. Click Properties, and then make a note of the path and the file name that is listed.

Note :- You can possibly reduce the size of a .pst file when you click Compact Now. This is especially useful if you plan to back up the .pst file to a floppy disk.
6. Click OK two times to close the Properties dialog box.
7. Make a copy of the file that you noted in step 5 by using Windows Explorer or My Computer.

If you ever have to restore a .pst file from removable media such as a floppy disk or a CD, copy the backup copy of the file that you created by using the previous steps. Restore the backup copy of the .pst file, to the same hard disk, path, and file name that you noted in step 5.

How to export .pst file data

To export an individual folder, such as the Contacts folder or the Calendar folder, follow these steps:
1. On the File menu, click Import And Export.
2. Click Export To File, and then click Next.
3. Click Personal Folder file (.pst), and then click Next.
4. Click the folder that you want to export, and then click Next.
5. In Save exported file as, type the name of the file to which the data is exported.
6. Click Finish.


How to import .pst file data
To import a .pst file into Outlook, follow these steps:

1. On the File menu, click Import And Export.
2. Click Import from another program or file, and then click Next.
3. Click Personal folder file (.pst), and then click Next.
4. Type the path and the name of the .pst file that you want to import, and then click Next.
5. Click the folder into which the data is imported.
6.Click Finish.
 

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